Secretarial correspondence with directors. What is company secretarial correspondence? 2022-10-24
Secretarial correspondence with directors Rating:
Secretarial correspondence with directors is an important aspect of corporate communication that plays a crucial role in the smooth functioning of any organization. It involves the exchange of written communication between the secretary and the directors of a company, and is typically used for a wide range of purposes, including conveying information, seeking approvals, and making decisions.
In most organizations, the secretary is responsible for maintaining accurate and up-to-date records of all correspondence with directors, as well as for ensuring that all communications are handled in a timely and professional manner. This involves the use of various types of secretarial correspondence, such as emails, letters, memos, and other written documents.
One of the main purposes of secretarial correspondence with directors is to convey important information to the directors. This may include updates on the status of various projects, financial reports, and other key data that the directors need to be aware of in order to make informed decisions. In addition, secretarial correspondence may be used to seek approvals or recommendations from the directors on various matters, such as the appointment of new employees or the implementation of new policies.
Another important aspect of secretarial correspondence with directors is the maintenance of accurate and up-to-date records. In many organizations, the secretary is responsible for maintaining a comprehensive record of all correspondence with directors, including copies of all emails, letters, and other written communication. This helps to ensure that all communication is accurately recorded and can be easily accessed by the directors or other members of the organization as needed.
In order to effectively manage secretarial correspondence with directors, it is important for the secretary to have strong communication skills and to be organized and detail-oriented. They should also be able to effectively manage their time and prioritize tasks in order to ensure that all communication is handled in a timely manner.
Overall, secretarial correspondence with directors is a vital aspect of corporate communication that plays a key role in the smooth functioning of any organization. By maintaining accurate and up-to-date records and effectively conveying important information and seeking approvals, the secretary plays a critical role in supporting the decision-making process and ensuring that the organization operates effectively.
OMTEX CLASSES: Balbharati solutions for Secretarial Practice 11th Standard HSC Maharashtra State Board chapter 10
In such a case the concerned director is required to vacate his office. A politeness 1n the letter helps to build cordial relationship between letter writer and reader. What are the types of secretarial correspondence? Marg, Churchgate, Mumbai — 400 020, CIN: L11027MH2009PLC311488 Website: www. The following decisions were taken unanimously. It 13 learned from a reliable source that you happen to be one of the partners of the said firm.
Size and growth of business. A courteous polite letter builds up the goodwill and image of the organisation. Mumbai — 400 026. I wish to know whether the said information is true or not. A letter should not be lengthy. An elected body of representatives of Shareholders.
Answer in brief. (Correspondence with Directors) Secretarial Practice
Director can take decisions individually. What skills does a company secretary need? Tips and Templates for Effective Correspondence! A company secretary is a senior position in a private sector company or public sector organisation. The drafting of replies to such requests call for great tact and direction on the part of the secretary. A prompt reply is very important and necessary in every correspondence. He can change 'the order with the consent of the house. Kindly disclose the nature of your interest in the firm as per Section 184 of the Companies Act, 2013 to the chairman through a suitable letter.
I wish to know whether the said information is true or not. In the company management the role of Directors is threefold. The managing Directors with the help of the managerial staff implements the policies. Secretary should provide maximum information in minimum words. The correct numerical, factual presentation about the business activities helps the directors to take accurate, appropriate, and wise decisions. Unnecessary information, irrelevant message or explanation, lengthy paragraphs, etc.
SOLUTION A Director who was absent at the Board meeting, on his request can get a copy of minutes of that Board meeting from the secretary. It is an ability to assess and initiate things independently. Ans 1 The collective term applied to the full complement of the directors of a company. E-mail: The Director, Mrs. The Maharashtra government established the Maharashtra State Bureau of Textbook Production and Curriculum Research, also commonly referred to as Ebalbharati, in 1967 to take up the responsibility of providing quality textbooks to students from all classes studying under the Maharashtra State Board. I am instructed by the chairman to bring to your kind notice that you have remained absent for all the Board meetings, which were held from 1st April 2019.
Invitation in writing given to all the directors entitled to attend The Board meeting. Framing policies and plans. OPTIONS 120 110 130 SOLUTION The gap between two consecutive Board Meetings should not be more than 120 days. You will assist colleagues and executives by supporting them with planning and distributing information. It includes requests for providing information about a forthcoming dividend, the likelihood of a change in its directorate any modification of its business policy, the possibility of its amalgamation with another company, etc. They play a vital role in helping their employer manage the day-to-day operations by answering phones, sending emails, organizing meetings and taking minutes for important discussions. What are the responsibilities of a secretary? In such a case the concerned director is required to vacate his office.
Company Secretary Duties to Statutory, Directors, Office and Others
The App contains complete solutions of NCERT books, notes, and other important materials for students. The language of a business letter must be polite, convincing and unoffending. They cannot exercise their powers in individual capacity. The secretary should provide maximum information in minimum words. This Secretary job description template is optimized for posting on online job boards or careers pages and is easy to customize for your company. The correct numerical, factual presentation about the business activities helps the directors to take accurate, appropriate, and wise decisions.
It is an ability to assess and initiate things independently. It 13 learnt from a reliable source that you happen to be one of the partners of the said firm. In case If you have a personal Interest in the matter. OPTIONS Board of Directors Auditor Company Secretary SOLUTION Board of Directors looks after the management of a company. In olden times, the king or emperor appointed a secretary or a personal assistant to only look after his routine work, such as, giving advice on critical matters, writing professional letters or maintaining secrecy on confidential matters. They are responsible for decision making.